Facility managers compare housekeeping quotes line by line. A clear housekeeping quotation format makes yours easy to compare and hard to misread. Download the Word file below and fill it for each site.
Housekeeping quotation format: sections
- Client and site: name, address, built-up area, floors
- Scope of work: areas and tasks (attach the housekeeping checklist)
- Manpower: role (housekeeper, supervisor, pantry staff), number, shift, hours, working days
- Relievers: included or not
- Consumables: cleaning chemicals, garbage bags, tissue, hand wash: included or excluded, with a list
- Machines: scrubber, vacuum, high-pressure jet: provided or not
- Price: per head per month by role, consumables per month, total; taxes as applicable
- Terms: billing monthly, payment within [days], validity, notice period, start date
Sample price table (illustrative, fill your own figures)
- Housekeeper, 8 hours, 26 days: [number] x Rs [rate] = Rs [amount]
- Supervisor: [number] x Rs [rate] = Rs [amount]
- Consumables, monthly: Rs [amount]
- Total per month: Rs [total], plus taxes as applicable
For one-time cleaning
For deep cleaning, sofa or tank cleaning, quote per job: flat type, scope from the deep cleaning checklist, team size, time, price and what is excluded.
Mistakes that lose the contract
- No reliever cover, so the site is short on weekly offs.
- "Consumables extra" without a list, which looks like a hidden cost.
- No start date or validity, so the quote drifts.
Track every quote
ServicePilot keeps quotations with their status, linked to the lead and site survey. Follow up with the quotation follow up message.
