For a housekeeping contractor, the checklist is the contract made visible. When a client asks "was the washroom cleaned at 3 pm?", the sheet answers. This housekeeping checklist format covers offices, housing societies, clinics and showrooms. Download the CSV and edit the areas for each site.
Housekeeping checklist format: columns
- Site, month, shift
- Area (entrance, lobby, washroom, pantry, workstations, stairs, parking)
- Task (sweep and mop, dust, empty bins, restock soap and tissue, clean glass)
- Frequency (daily, twice daily, weekly, monthly)
- Time done, done by
- Supervisor check and remarks
Daily tasks
- Sweep and mop all floors; spot-clean spills during the day.
- Washrooms: clean and disinfect, restock, log the time on the door chart.
- Empty and reline all bins; segregate wet and dry waste.
- Dust reception, desks and handles.
Weekly tasks
- Glass doors and partitions, inside.
- Under desks and behind furniture.
- Pantry appliances: fridge, microwave, water dispenser.
Monthly tasks
- Fans, lights and vents.
- Upholstery and carpets (vacuum or shampoo as per contract).
- Stairwells, terraces and store rooms.
Make the checklist hold up
- One sheet per site, kept at the site, photographed daily for the office.
- Supervisor signs every day, not at month end.
- Attach the month's sheets to the invoice. Clients pay faster when the proof comes with the bill.
For one-time jobs use the deep cleaning checklist; for offices, the office cleaning checklist.
From paper to job record
ServicePilot's cleaning template sets up recurring jobs per site with checklists, and contracts for monthly housekeeping. See housekeeping management software.
