Societies and building managers ask for proof that their lifts are looked after, and they want it in writing. A lift inspection report format gives every visit the same structure, so a missed check shows up and a recurring fault is easy to trace. Download the Word file below and add your logo.
This report is for your maintenance visits. Statutory inspections and licences come under your state's lift rules; check them with the authority.
Lift inspection report format: sections
- Site and lift: customer, address, lift number, make, model, floors served, capacity, AMC number
- Visit: date, time in and out, technician, type (preventive or breakdown)
- Machine room: machine, brake, governor, controller, lighting, access
- Car: buttons, display, lighting, fan, alarm, intercom, levelling
- Doors: car and landing doors, locks, sensors, door closing
- Shaft and pit: guide rails, ropes, buffers, pit cleanliness, water
- Safety devices tested: as per the maker's list
- Defects: description, urgency (stop lift / fix soon / monitor), action taken, parts used
- Next visit and signatures
How to fill it on site
- Mark each line OK, attention or fault; never leave a line blank.
- Write readings where the maker asks for them.
- If a defect makes the lift unsafe, take it out of service and put up a lift breakdown notice.
- Photograph faults and attach the photos to the report.
Using the reports
Read the last few reports for each lift before the visit: the same door sensor failing three times is a part to replace, not a fault to reset. For the full list of checks, see the lift maintenance checklist.
Reports without the paper
In ServicePilot each lift is an asset on the customer's site, the AMC creates its monthly visits, and the visit record stays with the lift. See the lift maintenance software page and the lift AMC agreement format.
