For installations and projects, the job is not finished until the client accepts it in writing. A work completion certificate format makes that step routine and protects your final payment. It suits CCTV, solar, electrical, plumbing, AC installation and AMC set-up jobs. Download the Word file below.
Work completion certificate format: fields
- Certificate no. and date
- Work order / PO / quotation no. and date
- Client name, site address, contact person
- Scope of work completed (match the quotation lines)
- Start date and completion date
- Tests done and results (for example earthing, pressure test, camera recording check, generation on day one)
- Pending items, if any, with target dates
- Warranty start date and period
- Client acceptance: name, designation, signature, date, stamp
- Contractor: name, signature
Sample wording
This is to certify that [Company] has completed the work of [scope] at [site] as per work order [No.] dated [date]. The work was completed on [date] and tested as noted below. The client accepts the work as completed [except the items listed under pending work]. Warranty starts on [date].
Use it to get paid
- Send the certificate with the final invoice; many clients' accounts teams ask for it.
- Attach photos of the finished work and test results.
- Do not wait weeks after handover; get it signed the same day.
Start the AMC at handover
The completion date is the warranty start and the natural moment to offer an AMC. Send the AMC quotation with the certificate.
Keep completion with the job
ServicePilot records each job with its checklist, photos and the customer's signature, and the history stays on the customer's site. For single visits, use the service call report format.
