When a DG fails or a lift stops, the first question is "when was it last serviced, and what was done?". A maintenance log book format kept for each machine answers it in seconds. It suits AMC companies and facility teams. Download the CSV for Excel below.
Maintenance log book format: columns
- Equipment: name, make, model, serial no., location (header)
- Date
- Type: preventive, breakdown, inspection, modification
- Work done
- Readings (hours, pressure, current, temperature as relevant)
- Parts replaced and quantity
- Technician, time in and out
- Next due date
- Site sign-off
Rules for a useful log
- One log per machine, not one per site.
- Every visit gets an entry, even "checked, OK".
- Readings in the same units every time, so trends show.
- Breakdowns logged with the cause, not just "repaired".
Reading the log
- Repeated breakdowns between preventive visits: the visit scope or interval is wrong.
- Parts replaced often: check quality or operating conditions.
- Gaps in dates: missed visits to raise with the AMC provider or team.
Trade checklists that feed the log
Use the DG set maintenance checklist, the lift maintenance checklist or the chiller log sheet on the visit, then summarise in the log.
History on the equipment record
ServicePilot keeps each machine as equipment on the customer's site, and every job done on it, preventive or breakdown, stays in its history.
