---
title: "Inventory and Purchase Order Software | ServicePilot"
description: "Inventory and purchase order software for service firms: parts, vendors, goods receipts and stock movements, with materials used recorded on each job."
url: https://servicepilot.in/features/inventory-and-purchasing/
canonical: https://servicepilot.in/features/inventory-and-purchasing/
site: ServicePilot
section: Features
updated: 2026-10-30
language: en-IN
---

ServicePilot feature

# Inventory and purchasing for service businesses

ServicePilot keeps a product list with categories, brands, variants and tax, vendor records, purchase orders and goods receipts, and a stock movement log. Parts used on a job are recorded against it, so stock goes down when work is done.

## Spare parts inventory management software for service teams

Field service management software (FSM) with products, vendors, purchase orders and goods receipts, where parts used on a job take stock down as the work is done.

A technician stuck without the right filter makes two visits out of one. Inventory in a service business is not a warehouse system; it is making sure the right part is in the van, and that someone pays the vendor for it.

## Inventory: products and vendors

- Products with category, brand, variants, unit and tax, and alternates where a part can be replaced by another.
- Vendors with contacts and tags, and the products they supply.
- Attachments such as datasheets and photos.

## Buy, receive and pay

Raise a **purchase order**, record a **goods receipt** against it when the delivery arrives, and enter the **supplier invoice**. Every receipt and issue is a **stock movement**, so the balance can always be explained.

## Parts used on jobs

When a technician uses material at a visit it is recorded on the [job](https://servicepilot.in/features/jobs-and-scheduling/). The cost then shows up in margin and the stock movement log without a second entry.

## From purchase to job

- Raise a purchase order to a vendor.
- Receive goods and check them.
- Issue parts to technicians or to jobs.
- Record usage on the job and bill it.

## Illustrative example: an RO service business

A business in Chennai buys membranes and cartridges from two vendors. A purchase order goes out on Monday, goods are received on Thursday, and the stock list shows the new balance. Technicians record each filter change on the job, so Friday's report shows consumption by service.

## Who it is for

Teams that fit parts or sell equipment, such as [RO](https://servicepilot.in/industries/ro-water-purifier/), [AC](https://servicepilot.in/industries/ac-and-appliance-service/) and [CCTV](https://servicepilot.in/industries/cctv-and-security/).

## Related ServicePilot features

- [Quotations & Sales Quotations, sales orders and returns with GST on every line](https://servicepilot.in/features/quotations-and-sales/)
- [Jobs & Scheduling Every visit planned, scheduled and tracked from creation to completion](https://servicepilot.in/features/jobs-and-scheduling/)
- [Expenses Field and office expenses by category, with approval](https://servicepilot.in/features/expenses/)
- [Reports Collections, revenue, receivables ageing, AMC renewals and technician performance](https://servicepilot.in/features/reports/)

## Guides on this topic

[RO & Water Purifier RO Membrane Change: When It Is Due and How to Handle It RO membrane change for water purifier service firms: signs it is due, TDS checks, the replacement process, pricing the visit and reminding customers on time. Read the article](https://servicepilot.in/blog/ro-water-purifier/ro-membrane-change/)[Field Service Software Spare Parts Stock Register Format for Service Businesses Spare parts stock register format for service businesses: opening stock, received, issued to jobs and technicians, balance and reorder level. Free Excel CSV. Read the article](https://servicepilot.in/blog/field-service-software/spare-parts-stock-register-format/)[RO & Water Purifier RO AMC Software for Water Purifier Service Firms RO AMC software for water purifier service firms in India: filter-change schedules, AMC contracts, reminders, parts used and GST invoices in one place. Read the article](https://servicepilot.in/blog/ro-water-purifier/ro-amc-software-india/)

## Frequently asked questions

**Q: Can I track spare parts and consumables?**
A: Yes. Add products such as filters, membranes, gas, cameras or chemicals, with a unit and tax, and track their stock.

**Q: Can I create purchase orders?**
A: Yes. Raise a purchase order to a vendor, receive goods against it, and record the supplier invoice.

**Q: Is stock reduced when a job uses a part?**
A: Yes. Materials used on a job are recorded on it and appear in stock movements.

**Q: Is inventory in the Starter plan?**
A: No. Inventory is part of the Growth plan and above.

[Book a free demo](https://servicepilot.in/request-demo/) [See pricing](https://servicepilot.in/pricing/)