---
title: "Expense Tracking for Field Service Businesses | ServicePilot"
description: "Record field and office expenses by category and type with receipts and approval, and see where the money goes by month, branch and person."
url: https://servicepilot.in/features/expenses/
canonical: https://servicepilot.in/features/expenses/
site: ServicePilot
section: Features
updated: 2026-10-30
language: en-IN
---

ServicePilot feature

# Expense tracking for field service businesses

ServicePilot records expenses by category and type with a status for approval, so travel, fuel, parts bought on the road and office costs are recorded the day they happen and checked by a manager.

## Expense management app for business and field teams

Field service management software (FSM) that records travel, fuel, parts bought on the road and office costs by category the day they happen, with a manager's approval.

Revenue is easy to see in a service business. Costs hide in fuel slips, small purchases and cash advances. Recording them the same day, with a category, makes the margin visible.

## Record and categorise

- Categories and types that you define.
- Receipts attached to the record.
- A status for approval, so a manager signs off.

## See where it goes

Expenses can be viewed by month, category and branch. Together with [collections](https://servicepilot.in/features/payments-and-collections/) they show whether a busy month was also a profitable one.

## An expense, end to end

- Record it the day it happens.
- Attach the bill.
- A manager approves.
- Review monthly by category.

## Illustrative example: fuel for a technician team

A pest control business with twelve bikes records fuel under one category. The monthly view shows a rise in the east branch, which turns out to be longer routes, and the coordinator regroups visits by area.

## Who it is for

Owners, accountants and branch managers.

## Related ServicePilot features

- [Payments & Collections Record payments against invoices and chase what is overdue](https://servicepilot.in/features/payments-and-collections/)
- [Reports Collections, revenue, receivables ageing, AMC renewals and technician performance](https://servicepilot.in/features/reports/)
- [Inventory & Purchasing Parts, vendors, purchase orders, goods receipts and stock movements](https://servicepilot.in/features/inventory-and-purchasing/)
- [Branches, Roles & Access Branches, custom roles and the access each person needs](https://servicepilot.in/features/branches-and-roles/)

## Guides on this topic

[Technicians & Field Staff Travelling Allowance Format for Technicians and Field Staff Travelling allowance format for technicians and field staff: date, route, km, mode, rate, fuel, parking and approval columns. Free Excel CSV download. Read the article](https://servicepilot.in/blog/technicians-field-staff/travelling-allowance-format/)[Lift & Elevator Lift AMC Cost: What Drives the Price and How to Quote Lift AMC cost for elevator companies: what drives the yearly price (type, floors, usage, parts cover), how to calculate it and how to explain it to a society. Read the article](https://servicepilot.in/blog/lift-elevator/lift-amc-cost/)[AMC Management How to Calculate AMC Charges: A Worked Example How to calculate AMC charges: add up visits, breakdown calls, parts risk and overhead, then a margin. A worked example for pest control, RO, AC and lift firms. Read the article](https://servicepilot.in/blog/amc-management/how-to-calculate-amc-charges/)

## Frequently asked questions

**Q: Can technicians submit expenses?**
A: Roles with access can record expenses; a manager approves them.

**Q: Can I attach a receipt?**
A: Yes. Files can be attached to the expense record.

**Q: Are expenses in the Starter plan?**
A: Expenses are part of the Growth plan and above.

[Book a free demo](https://servicepilot.in/request-demo/) [See pricing](https://servicepilot.in/pricing/)