--- title: "Lift Inspection Report Format (Word) | ServicePilot" description: "Lift inspection report format for lift AMC firms: lift details, machine room, car, doors, shaft, pit, safety devices, defects, actions and sign-off. Word file." url: https://servicepilot.in/blog/lift-elevator/lift-inspection-report-format/ canonical: https://servicepilot.in/blog/lift-elevator/lift-inspection-report-format/ site: ServicePilot section: Blog articles updated: 2026-10-30 keywords: "lift inspection report format" language: en-IN --- Lift & Elevator # Lift Inspection Report Format for Lift Maintenance Firms By the ServicePilot Team · Published 30-10-2026 Elevator inspection report sample Photo by [Arisa Chattasa](https://unsplash.com/photos/BoQ3FmPQgZI?utm_source=servicepilot.in&utm_medium=referral) on [Unsplash](https://unsplash.com/?utm_source=servicepilot.in&utm_medium=referral) A lift inspection report format records the site and lift details (make, number, floors, capacity), the condition of the machine room, car, landing doors, shaft and pit, the safety devices tested, the defects found with their urgency, the action taken, the next visit date and signatures of the technician and the site representative. Keep one report per lift per visit. [Download the editable Word format Word document (.doc) · 1 KB · free to edit Download](https://servicepilot.in/downloads/lift-inspection-report-format.doc) Societies and building managers ask for proof that their lifts are looked after, and they want it in writing. A lift inspection report format gives every visit the same structure, so a missed check shows up and a recurring fault is easy to trace. Download the Word file below and add your logo. This report is for your maintenance visits. Statutory inspections and licences come under your state's lift rules; check them with the authority. ## Lift inspection report format: sections - Site and lift: customer, address, lift number, make, model, floors served, capacity, AMC number - Visit: date, time in and out, technician, type (preventive or breakdown) - Machine room: machine, brake, governor, controller, lighting, access - Car: buttons, display, lighting, fan, alarm, intercom, levelling - Doors: car and landing doors, locks, sensors, door closing - Shaft and pit: guide rails, ropes, buffers, pit cleanliness, water - Safety devices tested: as per the maker's list - Defects: description, urgency (stop lift / fix soon / monitor), action taken, parts used - Next visit and signatures ## How to fill it on site - Mark each line OK, attention or fault; never leave a line blank. - Write readings where the maker asks for them. - If a defect makes the lift unsafe, take it out of service and put up a [lift breakdown notice](https://servicepilot.in/blog/lift-elevator/lift-breakdown-notice/). - Photograph faults and attach the photos to the report. ## Using the reports Read the last few reports for each lift before the visit: the same door sensor failing three times is a part to replace, not a fault to reset. For the full list of checks, see the [lift maintenance checklist](https://servicepilot.in/blog/lift-elevator/lift-maintenance-checklist/). ## Reports without the paper In ServicePilot each lift is an asset on the customer's site, the AMC creates its monthly visits, and the visit record stays with the lift. See the [lift maintenance software](https://servicepilot.in/industries/lift-and-elevator/) page and the [lift AMC agreement format](https://servicepilot.in/blog/lift-elevator/lift-amc-agreement-format/). [In ServicePilot See lift maintenance software in ServicePilot How ServicePilot handles this for your business, with a free demo.](https://servicepilot.in/industries/lift-and-elevator/) Frequently asked questions ## Questions people ask **Q: What is a lift inspection report?** A: A record of what a lift technician checked on one lift during a visit, the defects found and the action taken, signed by the technician and the site. **Q: Is this the same as the statutory lift inspection?** A: No. Periodic inspection and licensing are done under your state's lift rules by the authority. This format is for your own maintenance visits; check the state rules for what the authority needs. **Q: How often should lifts be inspected?** A: Follow the lift maker's maintenance schedule, the AMC terms and the state rules. Many AMCs include a monthly preventive visit. **Q: Who should sign the report?** A: The technician who did the visit and the society or building representative, with the date and time. ## Related articles [Lift & Elevator Lift Breakdown Notice: Formats for Out of Order and Maintenance Lift breakdown notice formats for lift companies and societies: lift out of order, under maintenance and restored notices, plus a WhatsApp update. Word file. Read the article](https://servicepilot.in/blog/lift-elevator/lift-breakdown-notice/)[Lift & Elevator Lift Maintenance Software for Elevator AMC Companies Lift maintenance software for elevator companies in India: AMC contracts, monthly preventive visits, breakdown calls, licence renewal dates and GST invoices. Read the article](https://servicepilot.in/blog/lift-elevator/lift-maintenance-software/)[Lift & Elevator Lift AMC Agreement Format: Clauses to Include Lift AMC agreement format with clauses for scope, preventive visits, breakdown response, parts, exclusions, safety and payment. Editable Word download. 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