--- title: "Housekeeping Agreement Format (Word) | ServicePilot" description: "Housekeeping agreement format for cleaning contractors in India: scope, manpower, shifts, consumables, supervision, billing, notice and termination. Word file." url: https://servicepilot.in/blog/cleaning-housekeeping/housekeeping-agreement-format/ canonical: https://servicepilot.in/blog/cleaning-housekeeping/housekeeping-agreement-format/ site: ServicePilot section: Blog articles updated: 2026-10-30 keywords: "housekeeping agreement format" language: en-IN --- Cleaning & Housekeeping # Housekeeping Agreement Format for Cleaning Contractors By the ServicePilot Team · Published 30-10-2026 Housekeeping service agreement format Photo by [JESHOOTS.COM](https://unsplash.com/photos/person-holding-yellow-plastic-spray-bottle-__ZMnefoI3k?utm_source=servicepilot.in&utm_medium=referral) on [Unsplash](https://unsplash.com/?utm_source=servicepilot.in&utm_medium=referral) A housekeeping agreement format should state the parties and site, the period, the scope of work (areas and tasks, with the checklist attached), manpower by role and shift, relievers, consumables and machines, supervision and reporting, the monthly fee and billing, statutory responsibilities for staff as the contractor's employees, complaints and penalties, notice period and termination. [Download the editable Word format Word document (.doc) · 2 KB · free to edit Download](https://servicepilot.in/downloads/housekeeping-agreement-format.doc) Housekeeping contracts go wrong on scope ("that was never included"), manpower ("one person short on Sunday") and money. A clear housekeeping agreement format covers all three. Download the Word file below, fill the brackets and have it reviewed by a lawyer, especially on labour obligations. ## Housekeeping agreement format: clauses - Parties and site. - Period: start and end, renewal. - Scope: areas and tasks as per the attached [housekeeping checklist](https://servicepilot.in/blog/cleaning-housekeeping/housekeeping-checklist-format/). - Manpower: number by role and shift, working hours and days; relievers for weekly offs and leave. - Consumables and machines: supplied by [contractor / client], list attached. - Supervision and reporting: supervisor, daily checklist, monthly report. - Fee and billing: Rs [ ] per month [or per person per month by role], taxes as applicable, billed monthly, payable within [days]. - Staff: employed by the contractor, who is responsible for wages and statutory obligations as required by law; uniforms and ID cards. - Conduct and security: site rules, police verification if required by the client. - Complaints: how logged, response time; any agreed deductions for uncovered shifts. - Notice and termination: [30] days by either party. ## Before signing - Survey the site and agree the area list. - Agree the manpower table and reliever cover in writing. - Match the fee to the [housekeeping quotation](https://servicepilot.in/blog/cleaning-housekeeping/housekeeping-quotation-format/). ## Run the contract day to day Use the [duty roster](https://servicepilot.in/blog/cleaning-housekeeping/housekeeping-duty-roster-format/) and checklist on site. ServicePilot's [cleaning template](https://servicepilot.in/industries/cleaning-services/) keeps the site, contract, recurring jobs, complaints and monthly billing together. [In ServicePilot See cleaning company software in ServicePilot How ServicePilot handles this for your business, with a free demo.](https://servicepilot.in/industries/cleaning-services/) Frequently asked questions ## Questions people ask **Q: Who employs the housekeeping staff?** A: The contractor. The agreement should say so, and that the contractor handles wages and statutory obligations as required by law. **Q: Should penalties be in the agreement?** A: If the client asks, agree clear, limited ones (for example for an uncovered shift) rather than open-ended deductions. **Q: Should the checklist be attached?** A: Yes. It is the scope of work and settles most disputes. **Q: Should a lawyer review it?** A: Yes, before first use. Labour law obligations in particular need professional advice. ## Related articles [Cleaning & Housekeeping Water Tank Cleaning Service: Process, Safety and Report Water tank cleaning service for cleaning firms: step-by-step process, safety for tank entry, equipment, pricing by tank size and a service report. Free Excel. Read the article](https://servicepilot.in/blog/cleaning-housekeeping/water-tank-cleaning-service/)[Cleaning & Housekeeping Housekeeping Duty Roster Format for Cleaning Contractors Housekeeping duty roster format for cleaning contractors: staff, shifts, areas, weekly offs and relievers by day, for each client site. Free Excel CSV download. Read the article](https://servicepilot.in/blog/cleaning-housekeeping/housekeeping-duty-roster-format/)[Cleaning & Housekeeping Sofa Cleaning Charges: How Cleaning Businesses Should Price Sofa cleaning charges for cleaning businesses: how to price per seat, by fabric and method (dry, shampoo, steam), add-ons and travel, with a worked example. 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