--- title: "AMC Quotation Format (Free Word File) | ServicePilot" description: "AMC quotation format for service businesses: equipment list, visits, response time, comprehensive vs non-comprehensive price, terms and validity. Word file." url: https://servicepilot.in/blog/amc-management/amc-quotation-format/ canonical: https://servicepilot.in/blog/amc-management/amc-quotation-format/ site: ServicePilot section: Blog articles updated: 2026-10-30 keywords: "AMC quotation format" language: en-IN --- AMC Management # AMC Quotation Format for Service Businesses By the ServicePilot Team · Published 30-10-2026 AMC quotation format in Word Photo by [Testeur de CBD](https://unsplash.com/photos/UhQCX3gAHCI?utm_source=servicepilot.in&utm_medium=referral) on [Unsplash](https://unsplash.com/?utm_source=servicepilot.in&utm_medium=referral) An AMC quotation format should list the customer and the equipment or area to be covered, the number of preventive visits and breakdown response time, two price options (non-comprehensive and comprehensive) with what each includes, exclusions, the yearly fee, payment terms, validity and the contract start date. Attach the visit checklist so the customer sees the scope. [Download the editable Word format Word document (.doc) · 1 KB · free to edit Download](https://servicepilot.in/downloads/amc-quotation-format.doc) Most AMC quotations fail on one point: the customer cannot tell what they are paying for. This AMC quotation format works for any trade (AC, RO, CCTV, lift, pest control, electrical, IT) and puts scope, visits and two prices on one page. Download the Word file below. ## AMC quotation format: sections - Customer and site , quotation number, date, validity - Equipment or area covered: list with quantity, make, model, location - Preventive visits: number a year and what each includes (attach the checklist) - Breakdown support: response time, working hours or round the clock - Price options: non-comprehensive and comprehensive, per unit and total - Exclusions - Terms: payment, start date, renewal ## Sample price table (fill your own figures) - Non-comprehensive: [ ] visits, labour on breakdowns, parts charged. Rs [ ] per year. - Comprehensive: non-comprehensive plus listed parts [list]. Rs [ ] per year. - Taxes as applicable. Build the price from your costs: see [how to calculate AMC charges](https://servicepilot.in/blog/amc-management/how-to-calculate-amc-charges/). ## Versions for each trade - [AC service firms](https://servicepilot.in/blog/ac-service/ac-amc-quotation-format/) - [RO and water purifier firms](https://servicepilot.in/blog/ro-water-purifier/ro-amc-quotation-format/) - [CCTV installers](https://servicepilot.in/blog/cctv-security/cctv-amc-quotation-format/) - [IT and computer AMC firms](https://servicepilot.in/blog/it-computer-amc/computer-amc-quotation-format/) ## Mistakes that lose AMC quotes - No equipment list, so the customer adds units later and expects them covered. - "Parts extra" without saying which parts. - No start date or validity. ## From quote to contract When accepted, turn the quote into the contract with the [AMC contract format](https://servicepilot.in/blog/amc-management/amc-contract-format/). ServicePilot keeps [quotations](https://servicepilot.in/features/quotations-and-sales/) with their status and sets up the [AMC contract](https://servicepilot.in/features/amc-contracts/) with its visit schedule on the same customer. [In ServicePilot See quotation software in ServicePilot How ServicePilot handles this for your business, with a free demo.](https://servicepilot.in/features/quotations-and-sales/) Frequently asked questions ## Questions people ask **Q: What should an AMC quotation include?** A: Equipment covered, visits, response time, plan options with price, exclusions, payment terms and validity. **Q: Should I offer two options?** A: Yes. A labour-only and a comprehensive price side by side lets the customer choose and avoids arguments about parts later. **Q: How is an AMC quotation different from a contract?** A: The quotation is the offer; once accepted, the contract states the same terms with signatures and the equipment annexure. **Q: Are there trade-specific versions?** A: Yes: AC, RO, CCTV and computer AMC quotation formats are linked on this page. ## Related articles [AMC Management Breakdown Maintenance Format for AMC and Service Firms Breakdown maintenance format for AMC firms: complaint time, equipment, fault, cause, action, parts, downtime and sign-off. Free Excel CSV log download. Read the article](https://servicepilot.in/blog/amc-management/breakdown-maintenance-format/)[AMC Management AMC Certificate Format for Service Companies AMC certificate format for service companies: customer, equipment, AMC period, plan, visits, response time and authorised signature. Editable Word file. Read the article](https://servicepilot.in/blog/amc-management/amc-certificate-format/)[AMC Management AMC Letter Format: Offer, Start and Visit Letters AMC letter format for service businesses: AMC offer letter, contract start letter and visit intimation letter, for AC, CCTV, computer and RO. Word file. 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