--- title: "AMC Certificate Format (Free Word File) | ServicePilot" description: "AMC certificate format for service companies: customer, equipment, AMC period, plan, visits, response time and authorised signature. Editable Word file." url: https://servicepilot.in/blog/amc-management/amc-certificate-format/ canonical: https://servicepilot.in/blog/amc-management/amc-certificate-format/ site: ServicePilot section: Blog articles updated: 2026-10-30 keywords: "AMC certificate format" language: en-IN --- AMC Management # AMC Certificate Format for Service Companies By the ServicePilot Team · Published 30-10-2026 Photo by [Olena Kholina](https://unsplash.com/photos/two-people-reviewing-documents-at-a-table-MhqUBTxQ3Hw?utm_source=servicepilot.in&utm_medium=referral) on [Unsplash](https://unsplash.com/?utm_source=servicepilot.in&utm_medium=referral) An AMC certificate is a one-page proof that equipment is under an annual maintenance contract. It shows the company letterhead, a certificate number, the customer and site, the equipment covered with serial numbers, the AMC period, the plan (comprehensive or non-comprehensive), visits and response time, and an authorised signature with the date. Customers use it as proof for audits, landlords and insurers. [Download the editable Word format Word document (.doc) · 1 KB · free to edit Download](https://servicepilot.in/downloads/amc-certificate-format.doc) An AMC certificate is the paper a customer shows when someone asks "is this lift, AC plant or fire system under maintenance?" It is short, and it should be issued on the day the contract starts. Download the Word file below and add your letterhead. ## AMC certificate format: what to include - Letterhead and certificate number - Customer name and site address - Equipment covered, with make, model and serial numbers - AMC number, start date and end date - Plan: comprehensive or non-comprehensive - Number of visits and breakdown response time - Authorised signatory, designation and date ## Keep it truthful - Issue it only while the AMC is active; show the end date. - List only equipment that is actually covered. - Issue a new certificate at renewal; never alter the old dates. ## Related documents The certificate sits beside the [AMC contract](https://servicepilot.in/blog/amc-management/amc-contract-format/), the [AMC letters](https://servicepilot.in/blog/amc-management/amc-letter-format/) and the [renewal letter](https://servicepilot.in/blog/amc-management/amc-renewal-letter-format/). For finished jobs, use the [work completion certificate format](https://servicepilot.in/blog/technicians-field-staff/work-completion-certificate-format/). ## Generate it from the contract In ServicePilot the [AMC contract](https://servicepilot.in/features/amc-contracts/) already holds the customer, equipment, period and plan, so the certificate repeats facts you have recorded once. [In ServicePilot See AMC management software in ServicePilot How ServicePilot handles this for your business, with a free demo.](https://servicepilot.in/features/amc-contracts/) Frequently asked questions ## Questions people ask **Q: Why do customers ask for an AMC certificate?** A: To show an auditor, landlord, insurer or client that the equipment is maintained. **Q: Is the certificate the contract?** A: No. The contract holds the terms. The certificate is a short proof that one exists and is running. **Q: Does it need a stamp?** A: Use your letterhead and an authorised signature; add a stamp if your customers expect one. **Q: When should I issue it?** A: When the AMC starts and again at each renewal, with the new period. ## Related articles [AMC Management Breakdown Maintenance Format for AMC and Service Firms Breakdown maintenance format for AMC firms: complaint time, equipment, fault, cause, action, parts, downtime and sign-off. Free Excel CSV log download. Read the article](https://servicepilot.in/blog/amc-management/breakdown-maintenance-format/)[AMC Management AMC Letter Format: Offer, Start and Visit Letters AMC letter format for service businesses: AMC offer letter, contract start letter and visit intimation letter, for AC, CCTV, computer and RO. Word file. Read the article](https://servicepilot.in/blog/amc-management/amc-letter-format/)[AMC Management Preventive Maintenance Schedule Format for AMC Contracts Preventive maintenance schedule format for AMC firms: customer, equipment, visit months, due dates, done dates and technician, for a full year. Free Excel CSV. 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